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Effective Date: 07/01/98
Revised Date: N/A
VCCS Policy No: N/A
I. Purpose:
The purpose of the policy for usage of computers and computer information resources is to establish guidelines for the utilization of all computers and computer information resources owned or administered by the college so as to (1) promote the mission of the college with regard to teaching, learning, research, and administration; (2) inform faculty, staff, and students with regard to their responsibilities associated with the use of the college's computers and computer information resources; and (3) prohibit unauthorized or unacceptable use of the college's computers and computer information resources.
II. Definitions:
Computer Any microcomputer, minicomputer, mainframe, personal computer, workstation, word processing equipment, and associated peripherals and software owned or administered by J. Sargeant Reynolds Community College.
Computer Information Resources All computer information services and facilities, whether stand-alone, shared, or networked, that are owned, leased, operated, contracted, or accessed by the college. User Any authorized full- or part-time student currently enrolled at the college, any authorized full- or part-time faculty or staff member currently employed by the college, or any other authorized individual or group of individuals granted use of college computers or computer information resources.
III. Policy:
The use of J. Sargeant Reynolds Community College computers or computer information resources is restricted to authorized users only. Such authorization will be obtained through procedures established by the college's Management Council. This authorization must be in compliance with related policies and procedures established by appropriate administrative units for various sites at the college that provide access to college computers or computer information resources. Such sites include, but are not limited to, microcomputer laboratories, libraries, corporate development training centers, offices, and classrooms.
College computers and computer information resources are to be used only for purposes directly related to teaching, learning, research, administration, and college-sanctioned activities pursuant to the mission of J. Sargeant Reynolds Community College. The utilization of college computers or computer information resources for political or commercial purposes is strictly prohibited. Personal, not-for-profit use of college computer resources by faculty and staff shall be permitted only during non-scheduled work hours; the use of college-owned consumable supplies, such as paper and printer toner, is prohibited. Personal, not-for-profit use of college computer resources by students or other authorized users, regardless of location, shall be subject to the demand for such resources for teaching, learning, research, administration, and other college-sanctioned activities. The usage guidelines of the respective administrative unit will apply, as appropriate, and will be communicated to prospective users.
The college shall honor all copyrights and license agreements associated with college-owned software and other online resources. Users shall not violate copyright regulations nor fail to honor the college's license agreements.
Users who are found to be in violation of this policy are subject to disciplinary actions and may be restricted from or denied access to computer resources. Inappropriate use of college computer resources includes, but is not limited to:
• unauthorized use of said resources
•
using said resources for political, commercial, or wrongful personal
purposes
•
using said resources to gain illegitimate access to other computer
systems
• any breach of computer security measures
• any breach of confidentiality of computer files
•
any violation of copyright laws or license agreements
•
modification or removal of equipment or software
•
using disruptive or destructive programs (viruses, etc.)
•
disseminating unlawful, fraudulent, obscene, harassing, or threatening
messages
• accessing, downloading, printing, or storing any information
infrastructure files or services having sexually explicit content,
except to the extent required in conjunction with a bona fide,
agency-approved research project or other agency-approved undertaking.
Authority for the enforcement of
related policies and procedures established for various computer-access
sites at the college lies with the head of the administrative unit with
oversight responsibility for the access site in question.
IV. Procedures:
This procedure is used by the college
supervisors to request computer access for their employees to the J.
Sargeant Reynolds Network (JSRNet) and/or the Virginia Community College
Network (VCCNet).
-
Each new faculty or staff user
must complete the VCCS Information Technology Employee Ethics Agreement
located on the JSRCC InsideJSR web page. By completing this agreement
the employee agrees to abide by all applicable state, federal, VCCS,
and college policies, procedures, and standards that relate to the
VCCS Information Security Policy, the VCCS Computer Ethics Guideline,
and Chapter 52 of the Code of Virginia, which addresses restrictions
on state employee access to information infrastructure. The VCCS
Information Technology Employee Ethics Agreement should be mailed
or faxed to the J. Sargeant Reynolds Community College director of
Information Technology Services.
-
The supervisor must complete
the Request for Computer Access form located on the JSRCC InsideJSR
web page for all J. Sargeant Reynolds and VCCS Utility applications
and submit the form to the J. Sargeant Reynolds director of Information
Technology Services.
- Request for access to VCCS Utility applications will be sent to the VCCS Utility helpdesk by Information Technology Services to add or change VCCNet applications.