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Satisfactory Academic Progress
- Federal regulations require the
College to establish and apply reasonable standards of satisfactory
progress to students for the purpose of the receipt of financial
assistance under the programs authorized by Title IV of the Higher
Education Act. The law also requires institutions to develop written
policies regarding Satisfactory Academic Progress (SAP). Each
institution must design criteria which outline the definition of
student progress towards a degree and the consequences to the
student if progress is not achieved. J. Sargeant Reynolds students
who wish to be considered for financial aid must maintain
satisfactory academic progress. Satisfactory academic progress will
be reviewed at the end of each semester.
- Academic progress is evaluated using three criteria:
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1.
Grade point average (GPA),
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Credit Hours Attempted*
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Minimum Expected GPA
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17 - 23
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1.0
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24 - 35
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1.5
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36 - 47
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1.75
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48 -
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2.0
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- * Students at J. Sargeant Reynolds
are not assessed for the grade point average criteria until they
have completed 17 credits hours at J. Sargeant Reynolds.
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2. Percentage of attempted courses completed
Students must complete 67% of all courses
attempted with grades of A, B, C, D, S, R, or P (ESL and Developmental
classes are counted in the calculation).
Please note: Excessive withdrawals (grades of
“W”) is the #1 reason why students lose their financial aid eligibility
at J. Sargeant Reynolds Community College.
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3. Maximum number or credits in which to complete a degree or
certificate
Students can not exceed 150% of the credit
hours required to graduate from their program/plan (ESL and
Developmental classes are not counted in the calculation).
Transfer credits are included in the 150%
calculation.
Example: If the total credits required in your
degree plan to graduate is 66, then your 150% maximum is 99. (66 X 1.5
= 99). After you have ATTEMPTED 99 credits, you would no longer be
eligible to receive financial aid at J. Sargeant Reynolds Community
College.
- If you do not meet any ONE of the above three criteria, you have
failed to maintain Satisfactory Academic Progress. Failure to
maintain Satisfactory Academic Progress will result in termination
of eligibility to receive funds from federal Title IV, state, and
institutional financial aid programs.
- Appeal Process
- A student whose eligibility for financial aid has been suspended
may submit an appeal if mitigating circumstances prevented the
student from achieving Satisfactory Academic Progress (SAP).
Circumstances that may be considered include death in the family,
accident, illness, or other academic performance factors that were
outside the student's control. If a student feels he/she violated J.
Sargeant Reynolds’ SAP standards due to one of these or other
factors, the student may submit a
SAP Appeal Form to the Office of
Financial Aid.
- Appeal Decisions
- Appeal decisions
are based on the information presented on the appeal form and the
SAP criteria; therefore, it is important that the appeal contain as
much supporting information and documentation as possible. Lack of
supporting documentation is grounds for denial of the appeal. If the
appeal is denied due to lack of documentation, the student may
resubmit the appeal with the appropriate documentation. Appeal
decisions will fall into one of the following categories:
- Pending – additional
information is needed to make a decision
Denied – student is not
eligible to receive financial aid
Approved – student enters into a SAP contract which details
the academic performance required in future semesters for continued
receipt of financial aid
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- A full
explanation of the SAP requirements can be found in a current
schedule of classes, in printed format by contacting any campus
Student Access Center or by clicking this link:
Satisfactory Academic Progress Policy.
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